Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Writing Down a Load Inventory
Start with a simple list of everything going into the van, written down before you call for a quote. Note each item's name, approximate size and any odd features such as detachable legs, drawers that slide open or doors that swing wide. Count boxes rather than estimating them, and mark which pieces belong to which room or delivery address if the trip serves several purposes. Record anything fragile separately so it stands out on your list. If furniture is being collected from a shop or private seller, note the seller's phone number and the agreed collection window. This inventory becomes the reference you use when describing the job, and it lets the team suggest which van category suits the load you have recorded.
Measuring Entrances and Items Before Booking
Before settling on a vehicle, measure the items themselves and the gaps they must pass through. Write down the height, width and depth of the largest pieces, including any packaging still attached, and compare these with the doorways, corridors, stairwells and lift openings at both ends of the journey. If an item comes apart, note which sections separate and how each part measures on its own. Where a seller or storage site is involved, ask them for their own doorway figures rather than guessing. Keep the tape measurements with your inventory so nothing gets lost between planning and hire day. Any measurement you are unsure about is worth checking twice, since an inaccurate figure could affect which van size the team recommends for you.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.