Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Keeping a Load Inventory
Begin with a written inventory of everything going into the van. Work through the property room by room, or through the job list item by item, and note each piece along with a brief description. For furniture and appliances, add the dimensions and note whether anything separates into parts. Count the boxes as you pack them and keep a running total, since numbers are easy to lose track of on a busy day. Mark anything fragile and anything destined for a specific recipient, recording their address and phone number alongside the item. If some items are still undecided, list them as possible additions. Presenting this inventory when you enquire gives the team a clear picture of the job and helps the conversation about van choice.
Organising Boxed Belongings
Boxes need their own bit of planning. Decide in advance how you will label them, whether by room, recipient or contents, and note the total count for each category. If some boxes are going to different addresses, write out each destination with a contact name and number so nothing is handed to the wrong person. Record the approximate size of the largest boxes and any that are unusually shaped, since these details help when discussing which van suits the job. Think about the order in which boxes will be needed at the other end, and note anything that should be kept accessible, such as documents or kettle and mugs. Questions about the hire itself can go to the team when you request a quote.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.