Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Listing Hobby Equipment Before You Enquire
The first decision to make is which pieces of equipment definitely need to travel. Walk around your shed, garage or workshop and list every item, from the largest to the smallest, rather than relying on memory. For each piece, note its approximate length, width and height, plus whether it comes apart or has awkward protrusions. Record how many boxes of accessories, tools or spares will accompany the main items, and whether anything is fragile or particularly valuable. If some equipment might be left behind, mark it as optional so you can discuss the options when you enquire. It is also worth noting the collection and drop-off addresses, and a contact number for anyone receiving the equipment at the far end.
Preparing a Business Delivery Schedule
Next, turn to the delivery plan itself. Write down each recipient's name, address and phone number, plus a preferred contact window in case they need warning of your arrival. Note the size and quantity of goods going to each stop, including the dimensions of any pallets, crates or oversized packages, and flag anything that has been promised for a particular time. Record the order in which you intend to make the drops, and whether any stop has a deadline attached. If a recipient might be closed or unavailable, decide in advance whether the goods can be left with a neighbour or returned to base. Any question about which van suits the load can be added to your quote request.
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What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.