Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Writing down a full load inventory
Start with a written list of everything going on the van, because that record drives every later decision. Work room by room or job by job, noting each item's name, approximate dimensions and any awkward features such as drawers, detachable legs or doors that open. Count boxes rather than estimating them, and record loose odds and ends separately so nothing gets forgotten on the day. If some pieces belong to different people or destinations, mark that against each line. Where an item is oversized or unusually shaped, measure it and keep the figures with your notes, since you may want to reference them when matching the load to a vehicle type. A finished inventory also helps you spot gaps in your planning, such as padding or blankets you still need to source.
Getting a household move organised
A move tends to run more smoothly when the paperwork comes first. Set the hire dates once you know your key handover or completion timing, then list the rooms in the order you plan to empty them and note which contents travel with you personally rather than in the van. Confirm the access arrangements at both ends: who holds the keys, whether there is a contact number for the new property, and any time windows you must respect. If friends are helping, write down who is available when, so you can see whether one day is enough or the hire should stretch across two. Keep the removal inventory and the access notes together, and you will have most answers ready when you request a quote.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.