Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring Items and Entrances Beforehand
How do you know whether your furniture will work with the van you have in mind? The answer starts with a tape measure and a written list. Measure each large item at its longest, widest and tallest points, including any protruding handles, feet or packaging, and write the figures beside the item's name. Do the same for the spaces involved: doorways, corridors, stairwells and garden gates at both ends of the journey, since an item that fits the van still has to reach its final room. Note whether any entrance opens fully or is restricted, and record the narrowest point along the route. If something can be dismantled, note which parts come apart and the dimensions once separated. Share these measurements when you enquire, and the team can discuss which van sizes suit the figures you provide.
Keeping a Clear Load Inventory
A written inventory turns a busy moving day into something you can check against. Begin by listing every item you plan to carry, grouped by room or by job, and give each large piece a rough size so nothing is described only as big or awkward. Count the boxes as you pack and update the total as it changes, since numbers drift once spare items appear. Mark anything fragile or oddly shaped so it stands out on the list, and note which pieces are needed first at the destination so you can flag them to anyone helping. Keep a separate column for items that might not come after all. Bring the finished inventory with you on the day, and keep a copy at home. It also gives the hire team a clear picture of the job when you ask for a quote.
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What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.