Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring items and entrances before you book
Which measurements actually matter when you are preparing a van hire? Begin with the items themselves: note the longest, widest and tallest pieces on your list, and record whether any of them can be taken apart. Then turn to the places involved. If furniture has to pass through a doorway, hallway or stairwell at either end, measure those openings and write the figures down, including any tight corners along the route. Where a lift is involved, note its interior dimensions too. If you are unsure about access at a destination such as a storage site or a shop's collection point, the sensible step is to phone that venue and ask them directly, since they know their own arrangements. Keep all these figures with your hire enquiry so you can read them out when discussing vehicle options.
Weighing up one trip against several
Should you aim for a single run or plan a couple of shorter ones? That depends on what you are carrying and how your days are structured, so it helps to compare the two on paper. Write out your full load list, then try splitting it into two groups and see whether the division feels natural, for example separating bulky furniture from boxes and loose items. Consider your time: if the hire period could cover two mornings rather than one long day, note that as an option. Ask yourself whether every item is needed at the destination immediately, or whether some could follow later. When you contact the hire team, present both scenarios and ask how each would affect the vehicle category and the booking length, since the answer may shape which plan you settle on.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.