Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Sharing your trip details with companions
What should your fellow travellers know before the car arrives? Put together a short summary covering the pickup date and time, where the car will be collected or delivered, and the rough plan for each day of the hire. Include the driver's name if more than one person expects to take the wheel, and note any agreed changes to the schedule. Sharing this early gives everyone a chance to correct errors, such as a wrong meeting point or a forgotten appointment. If your companions are bringing extra luggage or equipment, ask them to tell you in advance so the list stays accurate. A simple message or shared note usually does the job, and it means the details you pass to the hire team reflect what everyone actually intends to do.
Keeping a flexible plan for the day
If your itinerary is deliberately loose, a little structure still helps. Write down the fixed points first: any appointments, check-in times or commitments that cannot move. Around those, list the optional stops in order of preference, so if time runs short you know which to drop without debate. Note opening hours for anything you hope to visit, and record a contact number for each venue in case plans change on the day. If several people are travelling together, agree in advance who decides when the schedule needs adjusting. Keep the plan with the booking details, including your chosen vehicle group and dates, so a quick phone call to the hire team can reference everything at once. Flexibility works best when the fixed parts are written down.

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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















