Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Preparing the Details for a Work Trip
What does the trip actually involve, and what should you note before requesting a price? Begin with the hire dates, including any early start or late finish, and the driver details the team will ask for. List the equipment you expect to carry, such as samples, display boards or a laptop bag, with rough dimensions for the larger pieces, so the team can judge which vehicle groups might suit the load. Write down every stop on the itinerary, along with contact names and numbers at each, and note whether parking or access at any site needs confirming with the people there. Any leftover questions can go to the team with your quote request.
Arranging a Longer Stay by Car
If the hire spans several days or more, a written plan helps you brief the team accurately. Record the full start and end dates, whether the car stays with you throughout, and where it should be delivered or collected at each end. Make a luggage list for everyone travelling, including suitcase sizes and any items like golf bags or a folded pushchair, and check the totals against the vehicle group you have in mind. Note who holds the keys day to day if several colleagues or family members share the trip. Where your accommodation has its own parking arrangements, those details sit with the accommodation contact rather than the hire team.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















