Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Preparing a Business Delivery
When a delivery is on the cards, the paperwork often matters as much as the load itself. Start by listing every item going out, with approximate dimensions and any packaging details, so the team can consider whether a small van, Transit, Luton, dropside or crew van suits the run. Record the delivery address, the name of the person receiving the goods, and a direct phone number for them in case the schedule shifts. Note the date you want to make the trip and any window the recipient has given you, such as a morning slot or a loading-bay hour. If a signature or reference number is needed, write it on the same list. Where the delivery depends on someone opening a door or gate, ask them about access arrangements before you book.
Recording Your Load Sequence
If the trip involves several drops or a mix of items, it pays to note what is going where before the van is booked. Make a simple list of each consignment, its approximate size and the address it is heading to, then keep the contact numbers alongside it. Where an item is unusually tall, long or awkwardly shaped, measure it and record the figures rather than estimating, because this information helps when matching the job to a vehicle. Think about whether any recipient needs notice of your arrival, and note their preferred times if they have given any. If some goods are for storage and others for a customer, separate the two on paper so nothing is overlooked. Once the list is written down, you can share the hire dates, access arrangements and item details with the team, and ask any questions that remain about how the day might run.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.