Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Coordinate Your Helpers in Advance
Who is free on the day you have in mind? Before you settle the hire dates, check with everyone you hope will assist and write down their answers. A short message asking for availability, arrival time and a contact number on the day gives you a picture of who can actually attend. Note whether each person is available for the whole job or only part of it, and record any time constraints they mention, such as a school run or a shift starting later. If someone might bring equipment like a trolley, note that possibility alongside their name. Keep the list updated as plans firm up, and share the final version with everyone involved so no one is working from an old schedule. When you enquire, you can mention how many people are involved and the hours you expect the job to take.
Organise Boxed Belongings Before the Van
How many boxes will there be by the end? Moving house or clearing a room usually produces more packed items than people expect, so a running count is worth keeping. Label each box as it is filled and note its contents and destination room on your list, which helps you remember what exists and where it should go. Record any especially large or awkward boxes separately, with their measurements, and flag boxes containing fragile items so they are identifiable. Note how many bags and loose items sit outside the boxes, since these often get forgotten in the final tally. If you are still packing when you enquire, give your best current estimate and say whether the number might rise. The team can then discuss the job with your figures in mind.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.