Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
One trip or several
Decide early whether you intend to move everything in a single run or spread the job across several trips, because that choice shapes the questions you will ask. If one trip is the aim, a full written inventory of every item becomes essential, since you will want the team's view on which vehicle matches the total. If several trips are possible, note how many you would be prepared to make, the gap between them, and whether anything must arrive by a set time, such as a sofa needed for a delivery window. You might also list which items would go in the first run if you split the job. When requesting a quote, share both the inventory and your trip preference, and ask which vehicle the team would suggest given those details.
Organising boxed belongings
If most of your load will be in boxes, a numbering system pays for itself. Assign each box a number, write its contents on your master list, and note the room it belongs in at the destination. Record an approximate size for the boxes, since a mix of small, medium and large cartons adds up differently than a uniform set, and mark any that are fragile or must stay upright. Keep a separate line for items that will not be boxed, such as mattresses, lamps or loose shelving. If a recipient is meeting you at the other end, note their contact number and the agreed handover arrangements. When you ask for a quote, mention the box count and sizes, and raise any question about how the total compares with the vehicle you have in mind.
Explore other van hire areas
Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.