Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Coordinating Helpers for the Day
Who is helping on moving day, and what do they need to know? Start by confirming which friends or family members are available, then share the hire dates and the rough timetable you have in mind, including when the van arrives and when you hope to finish. Give each helper the addresses involved, along with a contact number for someone at the destination if access needs arranging. If people can only spare part of the day, note their windows and plan tasks around them. Agree a group message thread so changes reach everyone at once, and decide who holds the spare details, such as keys and gate codes. Ask helpers to confirm the night before, since dropouts change what is achievable. A written plan shared with the group keeps the day organised without anyone guessing where to be.
Recording Items for the Van
What is actually going into the van? A room-by-room inventory answers that question before the hire is booked. Note each significant item, its approximate dimensions, and whether it dismantles, since a bed frame that comes apart is recorded differently from one that does not. Count the boxes as you pack and keep a running total, separating fragile items on the list so they are easy to identify later. If some belongings are staying behind or going to storage, mark those clearly so the list reflects only what travels. Compare your finished inventory with the van types under consideration, and where an item seems doubtful, list it as an open question for the team rather than assuming it fits. An accurate record also helps you check nothing is missing at the far end.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.