Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Writing Down Your Boxed Belongings Plan
Start with a written plan of the boxed belongings you intend to move. List the number of boxes, their approximate sizes and the rooms they have come from, since a clear record of this kind gives the later conversations about vehicle choice a solid starting point. Note the hire dates you have in mind and whether they could shift by a day either side. Add the access arrangements at both addresses, including any parking restrictions you know about, and keep a contact number for anyone at the destination who can expect the delivery. If some boxes are going to storage rather than a new home, mark them separately on the list. With these details written down, you can ask for a quote and raise any remaining questions in one go.
Checking Entrances and Item Dimensions
Dimensions are worth recording before you speak to anyone. Measure the largest items you plan to carry, such as a sofa or a wardrobe, and note each figure alongside the item's name. If an item can be dismantled, write that down too, along with any tools the job would involve. Entrance measurements matter as well: note the width and height of doorways, gates or corridors at both ends, and flag anything that looks tight. These notes are for your own planning and for the questions you put to the team, since access at the destination is best confirmed with the people there. When you request a quote, the dimensions give everyone a shared reference point for discussing vehicle options and access arrangements.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.