Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Keeping a Written Load Inventory
Begin with a simple list of everything going into the van. Walk through each room, garage or storage unit and note every item you intend to move, from large furniture down to boxes and loose bags. Beside each entry, record rough dimensions and whether the item comes apart, since a dismantled bed frame reads very differently to an assembled one on paper. Mark anything fragile or unusually shaped so it stands out in your notes. Count the boxes as you pack and update the list if plans change. This inventory serves two purposes: it gives the team accurate information to match your job to a small van, Transit, Luton, dropside or crew van, and it gives you a reference for checking nothing is missed at the storage unit or delivery address.
Sequencing Your Stops and Contacts
Think through the order of the day before you finalise the hire. Write down each address on your route, whether that is a collection point, a storage facility or a new home, and note the time window for every stop. For each location, record a contact name and phone number, so you can call ahead if a delay builds up or a gate is locked. Ask the property contacts about parking, access arrangements and any restrictions on when vehicles may arrive, and add their answers to your notes. Decide which items belong at which address if you are splitting a load across stops. Sharing this sequence with the team when you request a quote helps them confirm whether the hire length and vehicle choice fit the plan you have sketched out.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.