Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Finding a car to suit the trip
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Preparing for a Work Trip
Start by writing down the dates you need the car, including the exact pick-up time and the day you plan to return it. Note the driver's details as the team will request them, plus the address where the car should be delivered or collected. If the trip involves several appointments, list each one with its location and time so you can see whether the schedule leaves room for delays. Think about what you will carry too: a laptop bag, samples or exhibition materials take up different amounts of room, so measuring bulky items helps when choosing between an estate and a saloon. Any questions about vehicle groups, delivery windows or arrangements at your destination can be raised when you ask for a quote.
Organising a Longer Stay
When a hire stretches over several weeks, a little extra preparation goes a long way. Write out an itinerary covering where you will be based, any mid-trip changes of address, and whether the car stays with you throughout. It is worth recording a contact name and number at each place you are staying, in case delivery or collection details need confirming. Consider your luggage list as well: a longer stay usually means more suitcases, so count the bags and note any unusually shaped items such as golf clubs or a pushchair. You might also ask the team whether the dates you have chosen are fixed or could shift, and what notice would be needed. These notes give you a clear brief when you request a price.
Explore other car hire areas
What to confirm on the phone
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















