Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Preparing a Business Delivery
If you are arranging a delivery to a customer, start by writing down the items going out, with dimensions and approximate quantities for each. Record the delivery address, the recipient's name and a direct phone number, plus any reference they may ask for at the door. Where the site has set receiving hours or requires notice before arrival, that is a detail to confirm with the site itself rather than assume. Decide the date and time window you would like to work within, and note whether a signature or photo is expected as proof of delivery. When you request a van, pass these details on so the team can discuss which vehicle options suit the load and the schedule you have described.
Moving Boxed Belongings
Should your job involve moving boxed items, a written inventory will help you explain it clearly. Count the boxes, note their rough sizes and flag any that are unusually shaped or particularly full. If some belongings are going to different addresses, list each destination separately with the name and contact number of whoever will receive them. Think about which date suits you best and whether you might need the van for part of a day or longer. If you are unsure whether a single trip is realistic, say so when you enquire and describe the volume involved; the team can then talk through the van options and where availability stands before you finalise the booking.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.