Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Listing What Goes Into Each Box
Start by writing down what you plan to move, box by box, rather than relying on memory on the day. Note the contents of each one, the room it came from, and the room it is destined for, since this makes the paperwork and the sorting at the other end far more straightforward. Record the number of boxes, along with any fragile items that need their own notation, and measure anything awkward such as rolled carpets, pictures or lamp bases so the dimensions can be shared when discussing van options. If some boxes are going to a different address from the rest, mark this clearly on the list. A completed inventory also serves as a reference if anything is stored temporarily, giving you a record to check against later.
Agreeing Roles with Your Helpers
If friends or family are lending a hand, it pays to sort out who is doing what before the van arrives. Write down each helper's name, the time they have promised, and whether they are available for the whole day or only part of it. Note any tasks that need two people rather than one, and flag items that are beyond what your group can manage so alternatives can be considered. Confirm how you will reach everyone on the day, whether by a group message or individual calls, and record a backup contact in case someone drops out. Ask helpers to bring suitable footwear and clothing if the weather looks uncertain, and agree where they will park. Clear roles reduce confusion and keep the day moving.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.