Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Listing Boxed Belongings
Start with a written list of everything going into boxes. Numbering each one and noting its contents, roughly how heavy it feels and which room it came from gives you a record to work from on the day and something to check against afterwards. If some boxes hold fragile items, mark that on the list so they are easy to identify. You might also note which boxes belong to whom if several people share the load. When you contact the team, mention the total number of boxes and the largest items, since that helps the conversation about which van would suit the job. Anything still undecided, such as items you may add later, can stay on the list as an open question for your quote.
Noting the Order You Want
Which details will matter at the far end? Recording a few notes about the destination before you set off saves confusion on the day. Note any items that someone at the destination will take charge of, along with a contact number for them in case plans shift. If part of the load is going to more than one address, list which boxes belong where. Where the day involves a storage unit, record the unit number and any access details the site has given you, along with any time windows the recipients have mentioned. Keep these notes with your inventory, then share anything relevant when asking about hire dates and vehicle options, so the team has a clear picture of the whole job.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.