Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
What Should You Note About Boxed Belongings?
Begin with a written inventory, because a count on paper is easier to check than a mental one. List each category of boxed items, kitchen, books, clothing and so on, with the number of boxes in each, and mark any box that is particularly heavy or fragile. Record where each batch is destined, since some may be heading to storage while others go to the new address. Note the dates you have in mind for the move and the access arrangements at both ends, including who will be present and their contact numbers. When you contact the team, include this inventory with your enquiry, along with your dates, so the team can discuss which van options might work and answer any questions about the hire terms.
Measuring Bulky Items Before You Book
Awkward pieces deserve attention before anything else, so measure them first rather than estimating. For each large item, record the height, width and depth at its widest point, and note any part that detaches, such as legs, shelves or a headboard, since this changes the overall dimensions. Write the measurements next to each item on your list, along with a note of which room it came from and where it is going. If something is unusually shaped, describe it in the enquiry as well as giving the numbers. Add your preferred dates and the access arrangements at each address, plus a contact number for anyone meeting the van. The team can then talk through the van options with you and answer any questions before you confirm.
Explore other van hire areas
Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.