Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Keeping a Clear Load Inventory
Before requesting a quote, write down every item you expect to move, room by room. Note the rough dimensions of the awkward pieces, such as wardrobes, sofas, mattresses or workbenches, along with an estimated count of boxes and bags. If a furniture item comes apart, record whether the frame, doors or legs separate, since that detail often shapes which van makes sense. It also helps to flag anything fragile or unusually shaped, such as mirrors, glass-topped tables or long shelving. Once your list is complete, share it with the hire team along with your dates and access notes. If you are unsure whether a particular item belongs on the list, include it anyway, since an accurate inventory lets the team give a more useful response.
Thinking Through Your Unloading Order
Alongside the inventory, consider sketching the order in which items will be needed at the destination. Note which boxes should be reachable first, perhaps kettle, tools, bedding or paperwork, and which pieces are going straight to a particular room or floor. If furniture will be reassembled, jot down which parts and fixings belong together so nothing gets separated. Record any delivery addresses, recipient names and contact numbers, especially where items are going to several places. If access at the far end is unclear, ask the recipient about parking, door widths or lift availability rather than assuming. When you contact the team for a quote, mention your unloading plan and any time constraints, and raise any open questions about the vehicle options before confirming dates.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.