Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
How the right vehicle is confirmed
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Getting organised for a work trip
Write down the dates you need the car, including any early starts or late finishes that might affect collection and return times. Note who will be driving, since the team will ask for driver details, and list any passengers or equipment travelling with you. If the trip involves visiting several sites, sketch a rough itinerary so you can see whether the days run back to back or leave gaps where the car would sit unused. Decide whether collection or delivery suits your schedule better, and confirm the address where the car should be dropped off. When you request a quote, mention the vehicle group you have in mind and ask what alternatives are available, so you can compare options before committing to a booking.
Keeping companions in the loop
If colleagues or family members are joining the trip, share the itinerary with them once the dates are settled, including departure times and any planned stops along the way. Ask each person to confirm their luggage, especially for longer journeys, and note the dimensions of anything bulky such as display stands or presentation equipment so you can judge whether it fits your chosen car. Collect a mobile number for everyone travelling, plus a contact at your destination if someone needs to be notified of your arrival. Agree in advance where each passenger will be picked up and dropped off, and record those addresses when you book. These small details are easy to settle by message and save you from working them out on the morning of the trip.
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Things to check before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















